Project Administrator
Job Type
Full Time
March 19, 2024 1:25PM
Calgary, Alberta
Build your future at Minto! Since 1955, we’ve been proudly building better places for people to live, work, and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. We recognize this continues with great employees, like you, and would love for you to join us on our mission. At Minto, we welcome change, celebrate new ideas, and provide you with the resources, professional training, and diverse opportunities to grow your career.


Project Administrator

Calgary, Alberta

  • Job Identification1379
  • Job CategoryIndividual Contributor

Your offer will include:

  • Competitive salary
  • Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks’ vacation
  • Tuition reimbursement plans and professional development courses
  • Employee recognition platform – Be rewarded by your colleagues for your contributions!
  • Flexible summer hours
  • Many exciting career opportunities

Your Role on our Team:

The Project Administrator is responsible for the Accounts Payable function within the Minto Communities Construction Deptartment.

In this role, you will:

  • Ensures all supplier invoices have appropriate approval and coding necessary for processing, including matching invoices to purchase orders and  packing slips to ensure accurate and timely disbursements;
  • Ensures accounts payable invoices are processed and paid on a timely basis to avoid penalties, take discounts where applicable, and meet commitment to pay our suppliers & contractors on a timely basis;
  • Reconciles monthly reports to match posted invoices in order to process cheques and close the month;
  • Resolves accounts payable related issues as they arise, and follows up with suppliers and/or operational personnel on missing invoices, late billings, and over billings;
  • Assists with accounting requirements including reconciling supplier statements and utilities accounts and deals with variances when necessary;
  • Prepare updated budget reports for monthly Project Management Team Review
  • Enter trade breakdown and schedule of values into Project System
  • Provides administrative support for the department which may include filing, photocopying, printing, and mailing cheques, etc.
  • Ensures Form 5 is properly completed in order for release to occur when required;
  • Provides input and ensures adherence to policies and procedures;
  • Deals with collection agencies to rectify accounts and outstanding balances;
  • Participates in special projects as assigned and as required;
  • Other duties within the scope, spirit, and purpose of the job, as requested by management.
  • Some travel to sites may be required

We would like you to have:

  • High School Diploma is required. College Diploma with a specialization in Finance, Accounting, or Business related discipline is an asset.
  • A minimum of two (2) years of relevant work experience in an office environment.
  • Microsoft Office (Word, Excel, Outlook)
  • Communication skills (listening, verbal and written)
  • Fast Learner
  • Organizational skills
  • Attention to detail
  • Team player
  • Customer Service Skills

Our future is better together. Apply now and join us! 

Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs. 

To proceed, you must be logged in.

Forgot password?
Don't have an account? Click Sign Up to get started.
Sign Up