Description

About the job

JOB INFORMATION

Requisition ID: 9672

Number of Vacancies: 1

Department: Legal (20000045) - Commission Services (30000494)

Salary Information: $73,382.40 - $91,728.00

Pay Scale Group: 7SA

Employment Type: Temporary 2028

Weekly Hours: 35, Off Days: Saturday/Sunday Shift: Day

Posted On: June 19, 2024

Last Day to Apply: July 2, 2024

Reports to: Coordinator Freedom of Information

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

Career Opportunity

We are looking for a Specialist, Freedom of Information to join our team!

What You Will Do

Reporting to the Coordinator, Freedom of Information, you will be responsible for reviewing corporate records for exemptions and formulating access decisions under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

• You will review and respond to freedom of information requests made by the public under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
• As Specialist, Freedom of Information, you will communicate with requesters (including media, law firms, government representatives, third-party organizations and members of the public) to clarify and resolve issues that arise.
• Develop fee estimates and collect fees where applicable.
• You will work with staff in all departments to identify and gather responsive records; follow up to obtain incomplete or missing information or records
• To this end, you will review and analyze responsive records received from departments, determine which exemptions under MFIPPA may apply to the records, apply exemptions when necessary/appropriate, sever the records in accordance with MFIPPA and prepare the decision letter(s) and records for the requester, while adhering to the legislated time frames.
• You will track requests, document the review process, maintain records and ensure the TTC meets all legislative requirements and obligations.
• You will research and analyze case law and Information & Privacy Commissioner of Ontario (IPC) precedents, and consults with stakeholders to ensure their views and concerns are taken into account in the application of discretionary exemptions.
• Assist with the administration of the TTC’s inactive physical records program, including verifying the use of appropriate retention codes, retrieval of boxes from the contracted Records Centre and the secured destruction of records that have met their retention requirements
• You will assist the Coordinator - Records Management and FOI in ensuring corporate compliance with rules and regulations set out in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
• Provide administrative support to the Coordinator - Records Management and FOI as required.
• You will be required to participate in the TTC’s Customer Service Ambassador Program.

What Skills Do You Bring?

• Communicate in a variety of mediums
• Maintain documentation and historical records
• Plan and organize activities / projects to meet section and organizational goals
• Use office technology, software and applications
• Understand and apply administrative policies, processes, and procedures

What Qualifications Do You Bring?

Your educational background including completion of, or enrolment in, a related field such as public administration, law, records management, information management, or combination of education, training and experience deemed to be equivalent is integral and will contribute to the success in this role.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.